ARB Submission Portal

Inviting New Users

The portal uses invitation-only registration. Builders and owners do not self-register with full access — they submit a Request Access form on the public portal login page, and the ARB reviews and approves each one before a login is created.

1. Open arb.enhoa.com, enter the ARB admin password, and go to the Access Requests tab
2. Review the new request (Homeowner or Builder, with their contact details and notes)
3. Click Approve & send login

This creates their Supabase auth account, pre-fills their portal_user_profiles row from the request, and emails them an invite link to set their password. Once they accept it and complete the one-time profile setup screen, they appear in the Portal Users tab.

A builder or owner can also be invited without a prior request — for example, when the ARB office already has their info from a phone call. In that case, create the login directly from Supabase → Authentication → Users → Invite User, then have them complete the profile setup screen on first login (or pre-fill it yourself by adding a row to portal_user_profiles).

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The ARB Admin Panel

The admin is accessed at arb.enhoa.com (the main page, before portal login) and is password-protected separately from the portal.

Portal Users Tab

Shows every builder and owner who has registered and completed portal setup.

• Columns: Role · Company/Lot # · Name · Phone · Projects
• Click a Company name or Lot # to open that person's full profile, including all active and completed submissions
• Use the All Roles dropdown to filter builders or owners only
• Use the search box to find by name, company, or lot number
• Click Refresh to reload after inviting new users

Builders Tab

The master list of all approved builders for Eagles Nest — maintained separately from portal accounts.

• Left panel: Alphabetical builder list. Click a name to open their profile.
• Right panel: Profile form with company info, license, insurance, and contact details
• Click + Add to create a new builder record manually
• The Portal Account Link dropdown connects a builder's ARB record to their portal login
• Once linked, click Re-sync to pull the latest info from their portal profile
• Builders with a linked account show a green Linked to Portal badge

Nav Bar Layout

The top nav bar has standalone tabs plus three alphabetized dropdown menus:

Tab / Menu	Purpose
Meetings	ARB meeting calendar
Submit Request	Manual intake form — for requests phoned or mailed in rather than submitted through the portal
Dashboard	Full searchable list of all manually-entered ARB requests, with review-status chips and site-visit/aging badges
Documents ▾	ARB Docs (submitted attachments by section) · Guidelines (the live Guidelines Workspace editor) · Sample Forms (blank fillable copies of the 10 builder-portal forms, for staff testing/printing)
Maps ▾	Community GIS (interactive ArcGIS map) · Community Map (the lot map PDF, pan/zoom/search)
Users ▾	Builders (the master builder directory) · Portal Users (everyone who's completed portal registration)
Access Requests	Pending Request Access submissions — Approve & send login, or dismiss
Final Inspections	Builder-proposed inspection dates awaiting ARB confirmation (red badge shows the pending count)
Site Visits	Site visit log across all requests

Manual requests submitted through Submit Request can be opened from the Dashboard tab to review the 10-section document checklist, mark each section Complete/Incomplete/N/A, and send a review email to the builder. Portal-submitted projects (from portal_projects) are reviewed separately and don't yet have the same reviewer-chips UI — this is a known gap, noted in the codebase as a follow-up once portal submissions become the primary intake path.

Step 1 — Accept Your Invite

1. Check your email for an invite from the Eagles Nest ARB portal (sent by the ARB office)
2. Click the Accept Invite link in the email
3. Create your password on the page that opens — save it somewhere secure
4. You'll be signed in automatically and taken to your dashboard

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Step 2 — Log In

1. Go to arb.enhoa.com/portal
2. Enter your email address and password
3. Click Sign In

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Step 3 — Complete Your Profile Setup

The first time you log in you will see the Welcome to the ARB Portal setup screen.

1. Select Builder / Contractor
2. Enter your Full Name (contact person)
3. Enter your Company / Business Name
4. Enter your Phone Number
5. Click Continue to Portal

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Your Dashboard

The dashboard shows all of your active and past project submissions, grouped by status:

• Active Submissions — Draft, Submitted, Under Review, More Info Required
• Approved & Building — Approved, In Progress
• Completed / Denied

Click any project card to open that project's submission checklist.

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Starting a New Submission

1. From your dashboard, click + New Submission
2. Select the Lot Number for the project
3. Select the Project Type (New Construction, Addition, etc.)
4. Enter the Property Owner Name and Property Address if known
5. Click Create Project — you will go directly to the submission checklist

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Submission Document Checklist

Each project has 10 required documents plus one optional. Work through them in order and check each one off as you complete it. The progress bar updates automatically.

#	Document	Description
1	Appendix A — Project Application	The main ARB application form
2	Appendix B — Construction Agreement	Work rules agreement — owner + contractor signatures required
3	Appendix C — Construction Regulations	Community rules acknowledgement — owner + contractor signatures required
4	Contractor Information & Credentials	NC contractor license, liability insurance, workers' comp certificates
5	Survey & Site Plan	Scaled site plan — footprint, setbacks, grading, trees, well, septic
6	Architectural Floor Plans & Elevations	Full plans at ¼"=1'-0", all rooms, dimensions, elevations, materials
7	Landscape & Hardscape Plan	Plant species, placement, quantities, hardscape details
8	Erosion Control & Drainage Plan	BMP installation, stabilization methods, stormwater management
9	Color Samples & Material Specifications	Color chips for all exterior paints, stains, and finishes
10	Variance Request (if applicable)	Only if requesting a setback deviation or design exception

When all required items are complete, use the Status dropdown in the project header to change the status to Submitted.

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Appendix A — Project Application

• Your company name, phone, address, and license info auto-fill from your profile
• Fill in all remaining fields — owner info, construction type, home style, heated square footage (broken out by First Floor / Second Floor / Above Garage), window details, exterior materials, and project timeline
• A Road Impact Fee estimate and its calculation breakdown appear automatically once heated square footage is entered
• Click Save Progress at any time. The form also auto-saves 45 seconds after your last change.
• The Property Owner must sign — once it's ready, use the ✉ Notify Owner button on your project page (see "The Signing Flow" below) so they get an email to log in and sign at the bottom of the page
• Once the owner has signed, the document is automatically marked complete
• Click Download as PDF to generate a PDF with the signature embedded

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Appendix B — Construction Agreement

• Page 1 auto-fills your contractor info and the project's location and owner details
• Fill in insurance agency/agent and job superintendent
• Page 5 lists your subcontractors — auto-populated from your My Profile → Subcontractors list. Edit lines directly if the sub list differs for this project.
• Two signatures required: the Property Owner signs first, then you sign as Contractor
• Click Save at any time to save form data
• Click Print / PDF to print or save

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Appendix C — Construction Regulations

• All five pages are read-only reference content — no form to fill out
• Two signatures required: Property Owner signs first, then you sign as Contractor
• Signatures save automatically when applied
• Click Print / PDF to print or save

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The Signing Flow — Appendix A, B & C

1. You (the builder) fill out the form and click Save
2. Once it's ready for the owner, click the ✉ Notify Owner button next to that document on your project page and confirm — this automatically emails the owner that a document is ready for their signature (or, if they haven't registered for the portal yet, emails them a registration reminder instead)
3. The owner logs into their portal account at arb.enhoa.com/portal
4. The owner opens the project → clicks View on the relevant appendix
5. The owner clicks their signature box, draws their signature, and clicks Apply Signature — saves automatically
6. You then log back in and draw your contractor signature

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Scheduling a Final Inspection

Once construction is ready, scroll to the bottom of the project page to the Schedule Final Inspection card. The builder can propose it any time — there's no status requirement.

1. Builder enters up to 3 date + timeframe options plus optional notes and submits
2. The ARB office is notified by email (same recipient configured for Access Requests)
3. The ARB either confirms one of the proposed times (or a different one) from the Final Inspections tab, or marks it Needs New Dates with a note
4. The builder gets an email either way; if new dates are needed, they resubmit from the same card

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Reference Documents & Maps

The Resources menu at the top of every portal page (right of My Profile / Sign Out) gives builders and owners quick access to, in alphabetical order: Appendixes, Covenants, Design Guidelines, Eagles Nest GIS, Eagles Nest Map, Sample Documents, Submission Checklist. "Eagles Nest Map" and "Eagles Nest GIS" are the same sources as the ARB Admin's Maps ▾ dropdown (Community Map / Community GIS).

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My Profile

Click My Profile from your dashboard at any time.

• Personal & Business Info — name, company, phone, email, address, and license details
• Subcontractors — maintain your sub list (trade, company, contact, phone). This auto-populates the sub section of every Appendix B.
• Materials Library — save preferred exterior materials (siding, trim, windows, etc.) with manufacturer, color, and finish. These appear as quick-fill options in Appendix A.

Step 1 — Accept Your Invite

1. Check your email for an invite from the Eagles Nest ARB portal (sent by the ARB office)
2. Click the Accept Invite link in the email
3. Create your password on the page that opens — save it somewhere secure
4. You'll be signed in automatically and taken to your dashboard

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Step 2 — Log In

1. Go to arb.enhoa.com/portal
2. Enter your email address and password
3. Click Sign In

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Step 3 — Complete Your Profile Setup

The first time you log in you will see the Welcome to the ARB Portal setup screen.

1. Select Property Owner
2. Enter your Full Name
3. Enter your Phone Number
4. Select your Lot Number from the dropdown
5. Click Continue to Portal

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Your Dashboard

Your dashboard shows a status card for your Eagles Nest project once your builder starts a submission for your lot — Not Yet Submitted, Waiting on Your Signature, Submitted, Under Review, Approved, or Denied, with a link to the full details.

If no project appears yet, your builder hasn't started the submission — contact them directly.

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Viewing Your Submission

Click View Submission Details on your project card to see the full document checklist. Each item shows whether it is complete or still pending.

Click View next to any document to open and review its content.

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Signing Documents

Your builder will contact you when a document is ready for your signature. You will need to sign three documents:

Document	Your Role
Appendix A — Project Application	Authorize the application
Appendix B — Construction Agreement	Acknowledge the contractor work rules
Appendix C — Construction Regulations	Acknowledge the community construction regulations

To sign a document:

1. Log in at arb.enhoa.com/portal
2. Click your project card → click View next to the document
3. Scroll to the signature section at the bottom of the page
4. Click the signature box next to your name
5. Draw your signature using your mouse, trackpad, or finger on a touchscreen
6. Click Apply Signature — your signature and the date save automatically

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Submitting a Small Project Yourself

For smaller projects you're handling directly — paint, tree removal, a deck repair, landscaping, a driveway, a fence, or exterior lighting — you don't need a builder. From your dashboard, under Projects I'm Submitting Myself, click + New Project, select the project type, add a description and up to 6 photos, and submit. It appears in the ARB's review queue automatically (this is separate from the 10-document construction checklist builders use).

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Reference Documents & Maps

The Resources menu at the top of every portal page (right of My Profile / Sign Out) gives builders and owners quick access to, in alphabetical order: Appendixes, Covenants, Design Guidelines, Eagles Nest GIS, Eagles Nest Map, Sample Documents, Submission Checklist.

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My Profile

Click My Profile to update your name, phone, or mailing address in a modal on your dashboard. To change your sign-in email, use the Edit Profile form's email field — a confirmation link is sent to your current email address (not the new one) to verify the change before it takes effect.

Task	Who	Where
Approve an access request & invite the user	ARB Admin	ARB Admin → Access Requests tab → Approve & send login
Invite a user with no prior request	ARB Admin	Supabase → Authentication → Users → Invite
View all portal users	ARB Admin	ARB Admin → Users ▾ → Portal Users
View a user's profile & projects	ARB Admin	Portal Users → click Company or Lot #
Manage master builder list	ARB Admin	ARB Admin → Users ▾ → Builders
Review/edit the Guidelines document	ARB Admin	ARB Admin → Documents ▾ → Guidelines
Print a blank sample form for testing	ARB Admin	ARB Admin → Documents ▾ → Sample Forms
Confirm a final inspection date	ARB Admin	ARB Admin → Final Inspections tab
Start a new project submission	Builder	Portal Dashboard → + New Submission
Fill out & save Appendix A	Builder	Project Checklist → Open → Save Progress
Sign Appendix A	Owner	Project Checklist → View → scroll to signature
Fill out & sign Appendix B & C	Builder then Owner	Project Checklist → Open/View → scroll to signature
Notify the owner a document is ready to sign	Builder	Project Checklist → ✉ Notify Owner button → confirm
Download a signed PDF	Builder or Owner	Open the appendix → Download as PDF or Print
Update subcontractor list	Builder	Portal → My Profile → Subcontractors
Save materials for quick-fill	Builder	Portal → My Profile → Materials Library
Change submission status	Builder	Project page → Status dropdown → Save
Schedule a final inspection	Builder	Project page → Schedule Final Inspection card
Submit a small project yourself	Owner	Portal Dashboard → Projects I'm Submitting Myself
Open reference documents & maps	Builder or Owner	Any portal page → Resources menu
Forgot password	Anyone	Portal login page → Forgot Password link