ARB Submission Portal

Inviting New Users

The portal uses invitation-only registration. Builders and owners do not self-register — the ARB sends each person a personal invite link through Supabase.

1. Log in to supabase.com and open the Eagles Nest ARB project
2. In the left sidebar go to Authentication → Users
3. Click Invite User
4. Enter the person's email address and click Send Invite

The person will receive an email with a link to set their password. Once they log in and complete the setup form, they will appear in the Portal Users tab.

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The ARB Admin Panel

The admin is accessed at enarb.netlify.app (the main page, before portal login) and is password-protected separately from the portal.

Portal Users Tab

Shows every builder and owner who has registered and completed portal setup.

• Columns: Role · Company/Lot # · Name · Phone · Projects
• Click a Company name or Lot # to open that person's full profile, including all active and completed submissions
• Use the All Roles dropdown to filter builders or owners only
• Use the search box to find by name, company, or lot number
• Click Refresh to reload after inviting new users

Builders Tab

The master list of all approved builders for Eagles Nest — maintained separately from portal accounts.

• Left panel: Alphabetical builder list. Click a name to open their profile.
• Right panel: Profile form with company info, license, insurance, and contact details
• Click + Add to create a new builder record manually
• The Portal Account Link dropdown connects a builder's ARB record to their portal login
• Once linked, click Re-sync to pull the latest info from their portal profile
• Builders with a linked account show a green Linked to Portal badge

Other Admin Tabs

Tab	Purpose
Dashboard	Overview of all active submissions and recent activity
Submissions	Full searchable list of all ARB requests
Application Checklist	Submission completeness tracker per project
Community Map	Lot map for the Eagles Nest community
Meetings	ARB meeting calendar

Step 1 — Accept Your Invite

1. Check your email for an invite from the Eagles Nest ARB portal (sent by the ARB office)
2. Click the Accept Invite link in the email
3. Create your password on the page that opens — save it somewhere secure
4. After setting your password you will be redirected to the portal login

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Step 2 — Log In

1. Go to enarb.netlify.app/portal
2. Enter your email address and password
3. Click Sign In

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Step 3 — Complete Your Profile Setup

The first time you log in you will see the Welcome to the ARB Portal setup screen.

1. Select Builder / Contractor
2. Enter your Full Name (contact person)
3. Enter your Company / Business Name
4. Enter your Phone Number
5. Click Continue to Portal

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Your Dashboard

The dashboard shows all of your active and past project submissions, grouped by status:

• Active Submissions — Draft, Submitted, Under Review, More Info Required
• Approved & Building — Approved, In Progress
• Completed / Denied

Click any project card to open that project's submission checklist.

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Starting a New Submission

1. From your dashboard, click + New Submission
2. Select the Lot Number for the project
3. Select the Project Type (New Construction, Addition, etc.)
4. Enter the Property Owner Name and Property Address if known
5. Click Create Project — you will go directly to the submission checklist

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Submission Document Checklist

Each project has 10 required documents plus one optional. Work through them in order and check each one off as you complete it. The progress bar updates automatically.

#	Document	Description
1	Appendix A — Project Application	The main ARB application form
2	Appendix B — Construction Agreement	Work rules agreement — owner + contractor signatures required
3	Appendix C — Construction Regulations	Community rules acknowledgement — owner + contractor signatures required
4	Contractor Information & Credentials	NC contractor license, liability insurance, workers' comp certificates
5	Survey & Site Plan	Scaled site plan — footprint, setbacks, grading, trees, well, septic
6	Architectural Floor Plans & Elevations	Full plans at ¼"=1'-0", all rooms, dimensions, elevations, materials
7	Landscape & Hardscape Plan	Plant species, placement, quantities, hardscape details
8	Erosion Control & Drainage Plan	BMP installation, stabilization methods, stormwater management
9	Color Samples & Material Specifications	Color chips for all exterior paints, stains, and finishes
10	Variance Request (if applicable)	Only if requesting a setback deviation or design exception

When all required items are complete, use the Status dropdown in the project header to change the status to Submitted.

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Appendix A — Project Application

• Your company name, phone, address, and license info auto-fill from your profile
• Fill in all remaining fields — owner info, construction type, home style, square footage, exterior materials, and project timeline
• Click Save Progress at any time. The form also auto-saves 45 seconds after your last change.
• The Property Owner must sign — after saving, notify the owner to log in and sign at the bottom of the page
• Once the owner has signed, the document is automatically marked complete
• Click Download as PDF to generate a PDF with the signature embedded

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Appendix B — Construction Agreement

• Page 1 auto-fills your contractor info and the project's location and owner details
• Fill in insurance agency/agent and job superintendent
• Page 5 lists your subcontractors — auto-populated from your My Profile → Subcontractors list. Edit lines directly if the sub list differs for this project.
• Two signatures required: the Property Owner signs first, then you sign as Contractor
• Click Save at any time to save form data
• Click Print / PDF to print or save

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Appendix C — Construction Regulations

• All five pages are read-only reference content — no form to fill out
• Two signatures required: Property Owner signs first, then you sign as Contractor
• Signatures save automatically when applied
• Click Print / PDF to print or save

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The Signing Flow — Appendix A, B & C

1. You (the builder) fill out the form and click Save
2. Notify the owner that the document is ready for their signature
3. The owner logs into their portal account at enarb.netlify.app/portal
4. The owner opens the project → clicks View on the relevant appendix
5. The owner clicks their signature box, draws their signature, and clicks Apply Signature — saves automatically
6. You then log back in and draw your contractor signature

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My Profile

Click My Profile from your dashboard at any time.

• Personal & Business Info — name, company, phone, email, address, and license details
• Subcontractors — maintain your sub list (trade, company, contact, phone). This auto-populates the sub section of every Appendix B.
• Materials Library — save preferred exterior materials (siding, trim, windows, etc.) with manufacturer, color, and finish. These appear as quick-fill options in Appendix A.

Step 1 — Accept Your Invite

1. Check your email for an invite from the Eagles Nest ARB portal (sent by the ARB office)
2. Click the Accept Invite link in the email
3. Create your password on the page that opens — save it somewhere secure
4. After setting your password you will be redirected to the portal login

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Step 2 — Log In

1. Go to enarb.netlify.app/portal
2. Enter your email address and password
3. Click Sign In

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Step 3 — Complete Your Profile Setup

The first time you log in you will see the Welcome to the ARB Portal setup screen.

1. Select Property Owner
2. Enter your Full Name
3. Enter your Phone Number
4. Select your Lot Number from the dropdown
5. Click Continue to Portal

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Your Dashboard

Your dashboard shows your Eagles Nest project. Once your builder has started a submission for your lot, a project card will appear here with the current status and a link to the full details.

If no project appears yet, your builder hasn't started the submission — contact them directly.

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Viewing Your Submission

Click View Submission Details on your project card to see the full document checklist. Each item shows whether it is complete or still pending.

Click View next to any document to open and review its content.

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Signing Documents

Your builder will contact you when a document is ready for your signature. You will need to sign three documents:

Document	Your Role
Appendix A — Project Application	Authorize the application
Appendix B — Construction Agreement	Acknowledge the contractor work rules
Appendix C — Construction Regulations	Acknowledge the community construction regulations

To sign a document:

1. Log in at enarb.netlify.app/portal
2. Click your project card → click View next to the document
3. Scroll to the signature section at the bottom of the page
4. Click the signature box next to your name
5. Draw your signature using your mouse, trackpad, or finger on a touchscreen
6. Click Apply Signature — your signature and the date save automatically

Task	Who	Where
Invite a new user	ARB Admin	Supabase → Authentication → Users → Invite
View all portal users	ARB Admin	ARB Admin → Portal Users tab
View a user's profile & projects	ARB Admin	Portal Users → click Company or Lot #
Manage master builder list	ARB Admin	ARB Admin → Builders tab
Start a new project submission	Builder	Portal Dashboard → + New Submission
Fill out & save Appendix A	Builder	Project Checklist → Open → Save Progress
Sign Appendix A	Owner	Project Checklist → View → scroll to signature
Fill out & sign Appendix B & C	Builder then Owner	Project Checklist → Open/View → scroll to signature
Download a signed PDF	Builder or Owner	Open the appendix → Download as PDF or Print
Update subcontractor list	Builder	Portal → My Profile → Subcontractors
Save materials for quick-fill	Builder	Portal → My Profile → Materials Library
Change submission status	Builder	Project page → Status dropdown → Save
Forgot password	Anyone	Portal login page → Forgot Password link